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Program Administrative Specialist

Fort Brag, NC
Arlington, VA
MacDill AFB, FL

Responsibilities:

  • Supporting Program Directorate of Operations (J3) and it’s multiple divisions
  • Administrative related functions to provide Human Resources support to all military, civilian, and other government personnel assigned or attached in support of J3
  • Primary liaison and action officer for all administrative activities including awards, decorations, performance evaluations, deployments, CONUS and OCONUS relations
  • Coordinates In-Processing and Out-Processing for all personnel within the division
  • Serve as the Organizational Defense Travel Administrator to assist personnel with travel orders and vouchers in the Defense Travel System
  • Coordinate Task Management Tool (TMT) taskers with the appropriate staff to ensure suspense deadlines are met
  • Assist in managing an office budget for the purchase of support equipment and materials
  • Serves as the Privacy Act/Freedom of Information Act representative; ensuring suspense deadlines are met on inquiries and handles sensitive or classified information in accordance with (IAW) SOCOM policies
  • Serves as the Division Security Manager for Information and Operation requirements
  • Plans and organizes general office activities to support recurring and emergent requirements and priorities
  • Maintains accurate records in line with IAW SOCOM policy
  • Handle schedules of key leaders and their engagements which include, but not limited to, hosting meetings, visitations/conferences, agendas, topics and talking points
  • Review outgoing correspondence/staff documents for accuracy and compliance with established policies and guidelines
  • Draft and present briefings and presentations

Qualifications:

  • An active TS/SCI clearance
  • Bachelor’s Degree in any field OR 10 years of Program and Project Administrative Support
  • 10 years of prior military experience working Human Resources, Administrative or Knowledge management
  • 5 years of experience communicating, written and oral, with executives and key personnel
  • 5 years of experience working with USSOCOM, subordinate organizations, DOD, and knowledge of each U.S. military service’s roles and missions
  • 3 years of experience utilizing the Defense Travel System
  • 2 years working as an Organization Defense Trave Administrator (ODTA)

 


To apply for this position, please send resumé and cover letter to careers@shinesystech.com.